Coaching Association of Canada

End of CRF

Dear partners,

Since The Locker launched almost two years ago, we’ve had a really good adoption of the system by the NCCP partnership with over 75% of partners now submitting their NCCP delivery directly into The Locker. Thanks to The Locker, it can now take as little as one business day for an NCCP workshop to be credited to a coach’s transcript. This is a vastly improved service to both partners AND coaches.

We have continued to receive traditional (paper and email) Course Registration Forms (CRFs), but this process currently takes about five months for the information to be manually entered into The Locker. The time has come to remove this manual data entry as a routine service at the CAC in order to expedite the updating of coach’s transcripts.

Therefore, as of March 1, 2014, the CAC will no longer accept paper or email CRFs.

Those partners that continue to send us forms for data entry typically fall into two groups:
Partners that have their own registration system and are concerned they will have to enter the data twice.

Partners that either are still hesitant to use The Locker as an online tool (vs. traditional CRFs) or partners that have not yet released access to The Locker to their P/TSO and event leaders.
In the first case, we addressed this group in 2013 with the Sport Data Connector technology. This technology removes the need for the second data entry and eliminates the practice of sports sending us exports from their systems for data entry. A few sports have been connected already and the intent is to connect more in 2014.

In the second case, we continue to offer regular free training for The Locker and to provide access to all NSOs. This has been available for the past two years and if a sport has not yet taken advantage of this service, then the time to do so is now.

We commit to entering all data submitted to the CAC before March 1, 2014 by April 1 2014. In order to facilitate the transition to this more efficient process for partners we will directly assist partners with increased Locker training and custom training upon request. Any paper or email CRFs submitted to the CAC after March 1, 2014 will be forwarded to the relevant PTCR or NSO.

This final transition away from the practice of email/paper CRFs will ensure all coaches have their information on their transcript accurately and in as timely a manner as possible.

If you have any questions, please feel free to contact me.


Jonathan Lavoie-Copeland